Supplier Information
Like other Global companies, Huhtamaki is moving to automatic supplier invoices processing and prefers electronic invoicing as primary method of invoicing.
To automate the invoice management Huhtamaki prefers electronic invoices as the primary method of invoicing for the countries wherever it is acceptable as per local regulatory requirements
We encourage our suppliers to move sending paper invoices to approved invoice receiving channels as it brings several advantages:
- Faster and secure delivery of Invoices for processing ensure timely processing
- Reduced environmental impact with the reduction of papers
- Reduced cost for enveloping, postage and mailing
Please note that paper invoices are not accepted in Huhtamaki companies as per list below i.e. the postal address in e-Invoicing and PDF invoicing companies list in the following page should not be used for sending any paper invoices.
General data
To ensure the timely processing of an invoice, kindly note the mandatory data that needs to be available on the invoice is provided in the country specific Invoicing instructions
Approved Invoice receiving channels
E-Invoicing (XML data)
Huhtamaki has partnered with Basware as our operator for receiving the e-invoicing.
If you are not yet providing e-invoices, please start following these instructions
- Connect with a service provider for e-invoicing
- Choose your operator from Basware’s partner list e-Invoicing Interoperability - Basware and we can set up your connection
- If Your operator is not included in the above-mentioned partner list, Basware will manage technical details with the operator. Please contact Speak To Us (basware.com) to proceed.
More details about our operator number, unit addresses and OVT / GLN / VAT ID can be found here: Invoicing Company list
PDF-invoicing
However, if you are currently unable to send e-invoices in XML format, you should consider sending invoices in PDF format via e-mail.
Company specific email address that should be used for sending PDF invoices can be found here: Invoicing company list
Basware Portal for Suppliers
Optionally, you may send your E-invoices to us by using web-based supplier portal provided by Basware. The portal enables you to enter invoice information, add attachments and send E-Invoices to us free of charge. Your registration must be approved by Huhtamaki before you can log in. The use of the supplier portal is easy, fast and accurate.
In Basware Key-In portal you can create invoices online with ease. You can enter basic header level data, row level data and add attachments to the invoice. The service validates every field that you fill in real time. When you send the invoice, the service automatically generates a legal invoice image in PDF format. You can view and print this image after you have created and sent the invoice. You can find detailed user instructions for Key-In Portal from this link Basware.Invoice.KeyIn.User.Guide_EN-US.pdf